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FAQ’s for Hosted Buyers

/FAQ’s for Hosted Buyers

FAQ - Frequently Asked Questions

We understand you may have some questions about 10th Conventa Exhibiton for meetings, events and incentives. Rest assured, here at Conventa we are committed to serving you in the best way we possibly can. However, before contacting Conventa team about any questions you may have, we would appreciate it if you could look over the list of frequently asked questions to see if we can answer your question first. They may provide an answer to your question. If you didn’t find the answer you were looking for please contact the Conventa Team for further assistance.


How do I register to become a Hosted Buyer?

When will I know if I have been accepted for the Hosted Buyer program?
You will receive an email from Conventa team.How do I qualify as a Hosted Buyer.

How do I qualify as a Hosted Buyer?
To be accepted as Hosted buyer, applicant should meet strict qualifying criteria. Qualify for the hosted buyer programme are meeting planners from an agency, association or corporate buyers who are responsible for planning, organising, recommending or making financial decisions for events outside their home country.


How do I travel on a destination?

Can I change the flights that Conventa has booked for me?
Depends on availability and routing. Please contact Hosted Buyer Manager.

Need to change your travel arrangements?
Please contact Hosted Buyer Manager.


Where can I find the flight refund form?

What is the maximum refund for my flights?
Maximum refund is 250 EUR including airport taxes.

Can I leave Conventa earlier if I book my own travel?
No, your commitment is to attend the show as per programme submitted by the Organiser.


Can I extend my stay in the hotel?

Travel and accommodation details will be available with your hosted buyer confirmation submitted by the Organiser.

Can I change hotels?
All hosted buyers will be accommodated in Conventa partner 4 star hotels. From all Conventa partner hotels there will be shuttle transfers organised to the venue and to social events. Hosted Buyers would be encourged not to change the hotels they are booked in.

Are meals provided?
All meals during your stay at Conventa including fam trips are provided. Should you have dietary requirements please inform Ms. Natalija Bah Čad,


What are the commitments as a Hosted Buyer?

Why do I need to stay at the show for the full day if I have attended my required one-to-one appointments?
Conventa organiser is aware of the importance of networking. Thus it invests a lot of effort to enable hosted buyers and exhibitors to network in a stress free environment. Attending Conventa is not just fullfilling required number of one-to-one meetings. Conventa is the perfect place for social networking. Statistics proof that hosted buyers enjoy these benefits that enable them to meet new people with new ideas and opportunities.

Can I make 11 appointments one day and 4 on the following day as I am still making the minimum 15 appointments over the two days?

No. The commitment is 10 per day.


Where can I find the diary to make appointments?

Can I make less than 8 appointments per day and just turn up to the stand?
No. You are required to preschedule your minimum requested number of meetings.

Can I see a full list of exhibitors so I can decide who to make my appointments with?
When you log in to your One2One system for prearranging meetings you will see the full list of exhibitors at least 5 weeks prior to Conventa.


Dress code and other General Informations

When will I get my Conventa badge?
You will receive your badge at registration desk at Welcome reception or registration desk at Conventa venue. Conventa badge holders must wear their badges at all times to gain access to the Conventa area and to ensure their unrestricted movement within the Conventa area.

Are there shuttle buses from the/to airport?
All transfers will be arranged by Conventa team. You will be informed in time by the Organiser.

Conventa 2018